1. General approach to your privacy
The Mindfulness Initiative relies on the generosity of our partners, advisors, associates, and supporters in sharing best practice and information. That’s why we want to be completely transparent about any personal information that we hold, such as contact details.
We are totally committed to protecting your information and using it responsibly. Please read our policy carefully to understand how we collect, use and store your information.
The Mindfulness Initiative
18-20 Union Street
2. Why we use your information
We will only use your information where we have a legal basis to do so and will always respect your rights. Where we use your information, it may be because you have consented to us doing so or because we consider we have a legitimate interest to do so. Where we do rely on a legitimate interest to use your information, we will always ensure that this is done in a way so as not to be intrusive or cause distress, and that respects your rights. Other reasons may include using information because we have a legal obligation to do so or because we have to fulfill contractual obligations.
Some examples can be found below:
- You have given us your consent to use the information for a specified purpose, such as sending you newsletter emails.
- We are using your information in pursuit of a legitimate interest, for example:
- To pursue our core purpose to educate and work with legislators who practice mindfulness.
- To communicate our work to a wider audience.
- To raise vital funds for our work.
- To ensure we meet our regulatory requirements as a charity.
- To manage our ongoing relationship with our supporters and anyone we work with.
- To manage our financial transactions and prevent fraud.
3. How we use your information
- To provide you with information on our events and news about our work.
- If you have completed the form on our website to register for our newsletter we will consider this as a request to send you our newsletters until such time as you unsubscribe.
- To respond to or fulfill any requests, complaints or queries you make to us. If you contact us directly, we will use the information you give to us to handle your enquiry or request. We may also keep a record of conversations we have with you in order to handle queries more efficiently.
- To send you communications by email, mobile messaging, or direct message on social media, where you have agreed to receive this.
- To contact you by phone and post.
- You can tell us to stop contacting you or change the way in which we do so, by getting in touch with us using the details in the “Contact Us” page of our website.
4. Sharing your information with other organisations
We will never share your information with third parties for their own purposes unless this is explained to you at the time we collect your information, you give us your permission to, or we are legally required to do so.
5. Transferring your information outside the EEA
Sometimes organisations who work on our behalf may manage information outside the EEA. In those circumstances, we will make sure that we have a valid reason for doing so under current Data Protection Legislation.
6. How long we keep your information
As a general rule, we will hold your information for a period of up to seven years from the end of your relationship with The Mindfulness Initiative in accordance with our data retention policy. In some circumstances, this will be shorter. If you would like to know how long we will hold any specific information, then please contact us and we can provide further details.
8. Data Breaches
If there’s ever any breach of security with our site or server or database, we’ll let you know promptly.
9. Your rights
Under the General Data Protection Regulations (GDPR) you have the following rights:
- Information Right – the right to receive the information contained in this policy and our data collection forms about the way we process your personal data.
- Personal Data Access Right – the right to know that we are processing your personal data and, in most circumstances, to have a copy of the personal data of yours that we hold. You can also ask for certain other details such as what purpose we process your data for and how long we hold it.
- Personal Data Correction Right – You have the right to request that we correct inaccurate data or complete incomplete data that we hold on you.
- Personal Data Erasure Right – Known as the Right to be forgotten. In certain circumstances, you may request that we erase your personal data held by us.
- Personal Data Restriction Right – You have the right to restrict the way we process your personal data in certain circumstances, for example, if: you contest the accuracy of the data, if our processing is unlawful, to pursue legal claims, where we are relying on legitimate interests to process data.
- Data Processing Objection Right – You have the right to object to us processing your data for (i) direct marketing purposes (ii) scientific or historical research or statistical purposes and (iii) purposes of profiling related to direct marketing or based on our legitimate interests or on the performance of a task in the public interest
- Data Portability Right – you have the right to receive a copy of certain personal data or to have it transferred to another organisation in some circumstances
- Right to Withdraw Consent at any time – where we use your personal information based on your prior consent, or where you have given us permission to send you marketing communications by email, mobile messaging and by direct message on social media, you can withdraw your consent at any time by contacting us.
If you have any complaints about how we handle your personal data, please contact us so we can resolve the issue, where possible. You also have the right to lodge a complaint about any use of your information with the Information Commissioner's Office, the UK data protection regulator.
11. How we keep your information secure
We take such measures as are appropriate to ensure the confidentiality, integrity, and availability of systems, which are regularly independently tested and reviewed.
We may update this policy to reflect changes in how we use your information. You may wish to check this policy each time you provide The Mindfulness Initiative with your information. Where appropriate, we will provide you with notice of any significant changes to how we use your information.